It is acknowledged that this is a joint venture in which all participants are encouraged to contribute voluntarily and on an equal footing.

External factors such as adverse weather conditions are beyond individual responsibility, and no single participant shall be held individually accountable for the overall outcome.

How will we commute?

Transportation logistics are a key part of our planning process. We have some transportation arrangements, ensuring seamless commutes to and from the event venue in Novaggio, Switzerland.

There are two cars. 

Nevertheless, we also acknowledge that there could be some constraints, e.g. some drivers are not fully comfortable driving at nighttime. As well, some vehicles are more ecological than others :-) . But might require a more frequent stoppage. 

Unless otherwise advised, fuel costs are not to be shared among participants.

The best solution will depend on the specific location and number of attendees.

Food & Drinks 

Will food be provided? / Should I bring something? (snacks, drinks) /Are there vegetarian / vegan / gluten-free options?  /Will alcohol be available? /Is there a cost contribution for groceries?

"We eat what we hunt" ; in other words, we need to provide everything by our selfs : we shall share some "bring-in" list (still to be defined in which form).

So far, nobody's known as "not balkan", so vegan options are excluded.

Alcohol follows the same rules, we need to provide everything.

Costs to be shared, so I would advise to keep all receipts in case we need to have a reimbursement.  

Equipment & Music

What sound system is available?

Can I connect my phone / laptop / DJ equipment?

Are there games (table tennis, pétanque, board games…)?

We need to bring the sounds system; while we could also rent locally, I think it is easier to bring our own (BYO) ; Petru / Vaiva will come with some. 
Playlists will be made according to expressed wishes, and so will the thematics; we'll run a poll.

There is a table foot (Onic) and plenty of board games. We think of appointing a Games Master. Any proposals ?

There is also a SMARTTv on site, it should be fine to connect our sources (youtube premium, etc.) 

Rules & Safety

• Are there neighbors we need to keep the noise down for?

• Are any areas of the villa off-limits?

• How should we handle waste and recycling?

• Where are emergency exits / fire extinguishers?

There are no neighbors in the immediate vicinity; we're quite on our own. 

There are no fences, but also I don't think is possible to go off-limits, other than the normal road.

For the waste, we'll have to get organized; normally, in CH 📌🫕it is mandatory, so we'll have dedicated containers, and I think we'll even go to dispose them. 

I haven't checked for fire extinguishers, but I'll verify with the hosts. 

Contributions

• Should guests chip in financially?

• Can people help with preparation or clean-up?

• Is there a schedule for tidying up afterwards?

Yes;

Yes;

Yes;

Activities

• Is there anything planned?

• How will be possible to survive from boredom? 

There is a daily schedule already available (draft) ; it must be consolidated and further refined. 

But if some of you don't want to stick to a fixed program, you are free to do whatever you want. 

Moreover, we think about proposing some alternatives (e.g. for trekking some different tracks or places to go. 

Sharing is caring

To get all your inputs, and to allow each and every one express him/herself, we think to use some collaborative tools (besides the whatssapp group provided by our faithful ITSupport. 

I am thinking of docs.google.com (for documents)

and

An app (any list) for checklists. 

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